Automate Contract Management

Optimize Business Operations With M-Files Contract Management Solutions

Contracts are the heart of business operations, stipulating your relationships with customers, vendors and partners. But if you have not yet adopted software to automate contract management, you may be losing a considerable amount of time to inefficiency while leaving your business exposed to risk and loss of opportunities.

M-Files can help. Our intelligent information management technology serves as a powerful contract management software solution that can accelerate contract management workflows, keep sensitive information in contracts secure and help enforce the terms of contracts to better benefit your business.

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Centralize Your Contract Storage

See how M-Files enables you to manage and control contracts digitally through their lifecycle, from creation to archival.

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The State Of Contract Management

Many businesses lack the necessary contract management software tools to effectively monitor, track, store, and renew contracts, leading to serious issues in contract management.

Inability to Find Documents Fast

Contracts are often scattered across shared folders, individual workstations, email attachments, or even hard copies in filing cabinets. Without centralized management, employees struggle to access the latest versions quickly. This can lead to lost, stolen, or inadvertently leaked contracts.

Inadequate Protections

Contracts frequently contain sensitive information. If that data is breached or disclosed, it can negatively impact your organization and its partners. Many companies lack strong security protocols to properly safeguard these critical documents.

Poor Monitoring Capabilities

Contracts define key terms, obligations, payments, and actions for your business and its partners. Without proper monitoring, important responsibilities may be missed, reducing the value of these agreements and weakening relationships with stakeholders.

Inconsistent and Error-Prone Workflows

Effective contract management requires multiple rounds of review, editing, and approval. Without the right tools in place, workflows become inconsistent and prone to errors—leading to delays, missed opportunities, and costly mistakes.

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Transform Contract Handling

M-Files provides an AI-powered contract management solution that enhances efficiency, security, and compliance. It organizes contracts and documents without the need for costly migrations, connects to documents wherever they reside, and uses AI and machine learning to extract critical information and apply metadata tags for rapid identification and retrieval. Additionally, M-Files' workflow engine automates contract workflows, creating assignments, ensuring tasks are completed, and guiding documents through every stage.

Ensure that your teams can conveniently store all contracts, amendments, and associated documents in a single, secure location. Effectively manage vendor profiles by organizing and storing contact details, certifications, and performance data. Simplify contract negotiations by providing easy access to relevant documents and templates, facilitating a smooth and efficient negotiation process.

Contract Management Capabilities

Supercharge your existing systems and centralize the contracts.

Create Contracts from Templates

Automatically generate contracts using the latest template versions, seamlessly incorporating accurate data from integrated technologies such as CRM platforms and ERP systems.

Enforce Contract Terms

Configure workflows to issue notifications to the right employees when milestones are missed, obligations are unmet, or issues must be addressed.

Avoid Versioning Headaches

Put an end to contract editing via back-and-forth emails. Send all parties a link to the one authoritative version of the contract. Make edits freely while M-Files keeps an historical record of changes and comments.

Accelerate Workflows with eSignatures

M-Files integrates easily with DocuSign, Adobe Sign and other solutions. Finalize contracts with just a few clicks from anywhere in the world.

Never Miss a Contract Renewal

M-Files provides alerts when contracts are set to expire, enabling contract managers to renew, terminate or archive contracts.

Knowledge Work Automation Capability Maturity

M-Files Knowledge Work Automation Capability Maturity Model

Transform your business with M-Files, the leader of Knowledge Work Automation. Let us help you in assessing your digital maturity and set your path to success.

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Optimize Contract Review and Approval Processes

At an organizational level, there is often duplication of effort from vendor evaluations to contract negotiations. M-Files’ workflow engine streamlines contract management by allowing your teams to configure custom processes for creating, reviewing, approving, and signing contracts. Metadata within each contract directs the document from one reviewer or approver to the next. M-Files supports both sequential and parallel processing, enabling personnel to review contracts in the assigned order or allowing multiple people to review and comment on the same document simultaneously.

Once contracts are executed, M-Files’ workflow automation ensures that essential contract terms, milestones, and deadlines are not overlooked. M-Files can issue automatic notifications at critical moments in the process, ensuring that significant steps and processes are completed on time.

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How M-Files Enables Efficiency for Your Business

Faster Search

What you need, when you need it. That is the way M-Files works. Fast, easy, and intuitive.

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Familiarity

You can use your favorite daily tools, such as MS Teams or Salesforce to manage your documents.

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Easy Collaboration

Share content securely, and co-author documents simultaneously — wherever you work.

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Streamlined Daily Work

Let M-Files suggest tags for your documents and add workflows for faster processing.

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Discover the Power of Artificial Intelligence Capabilities

Watch videos and access resources to learn how AI can transform your knowledge work with M-Files Aino.

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Unleashing AI potential with M-Files and Microsoft 365

The Smarter Way to Work with Automation and AI

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Streamline Contract Lifecycle Management with M-Files

M-Files simplifies the process of finding, accessing, and sharing documents and information, thereby reducing wasted time, frustration, and business risk. By connecting all documents and information across an organization, M-Files eliminates data silos and ensures that the right information reaches the right people at the right time, while also supporting data governance efforts.

As a leading knowledge work automation technology, M-Files seamlessly integrates with a wide range of business applications, platforms, and systems, allowing employees to access documents through M-Files using their everyday tools. Additionally, with M-Files’ mobile client, employees can search for and retrieve contracts and other documents anytime, anywhere, on any device. Streamline contract lifecycle management with M-Files.